Many people nowadays go on business trips all the time. And often-time, they bring their whole family along with them. What typically happens though, is when they end up on the trip, the problems of where, when, and how to rent a car come in to play. Here are just a few things to know before you rent a car.

Don’t rent a car from the airport

Many times, due to local and state laws, the airport is required to add on a surcharge to any car that you rent from it. Because of that, you may end up paying 25-45% more than if you chose to rent from a city or suburban location.

More people driving means more expenses

Many rental agencies add a fee for each driver you add on to be registered to drive when you rent a car. Figuring out who exactly is going to drive and who isn’t will help lower your costs extensively.
Additionally, there are extra fees for drivers who are under 25. In some cases, some agencies don’t even allow anyone younger than 25 to rent or drive any of their cars. If you (or your extra driver) is under 21, there will be even more fees, due to being so young an age.

Make sure to think through exactly what you want to do

It’s always better to have a clear view of what you want to do, rather than try to figure out what you want to do/get done when you arrive. There are several things you can do to help you get a better idea of what you want to do:
• Clarify what you want to achieve while on this business trip
• Research the location of where you will be, and what you can do there
• Determine what financial assistance is available while on this trip
• Find expertise and help before you leave
• Use an embassy, foreign office, or overseas connections (if your trip is international)
Save money by bringing your own things with you
Do you have a GPS system or a child seat for your young one? It is usually better to bring those things with you as if you ask the rental agency for them, they’ll add on high associated fees to every extra thing they let you borrow.
Also, most agencies have a rule of making sure that you bring the car back with a full tank of gas. If you don’t, they’ll add another fee on that will be much higher, than if you had just filled it up at the local gas pump. So don’t forget to bring a full tank after you finish renting a car, to help save you another costly fee.

Stay on paved roads

While this seems like a no-brainer, it’s one most people don’t even realize is a policy. When you rent a car, most agencies have a clause in their agreement that says you keep the car on paved roads. So make sure you read and remember all the policies and rules in the rental agreement.When going on a business trip, it isn’t that hard to rent a car. Just make sure to research what you want to do, and follow the clauses and policies you agree to, keeping your costs as low as you want them to be, and you should be set to go.